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terms and conditions
Dar Al Islam Centre
Room Hire Terms and Conditions
The agreement constituting the Room hire booking form and these terms and conditions is made between the hirer and the venue. The parties agree that the hiring will be carried out in accordance to this agreement.
By proceeding with your booking, you are deemed to have accepted the following terms and conditions for the hire of the hall.
1. Definitions and Interpretation
1.1. The Venue – means DAR AL ISLAM CENTRE, 61 ANSON ROAD, NW2 3UY of venue
1.2. The Hirer – means the person or organisation as set out on the Room Hire
1.3. The Premises – means the Main Hall/Downstairs Hall/Dewan Room/Library-Seminar Room at DAR AL ISLAM CENTRE, 61 ANSON ROAD, NW2 3UY as set out in the Room Hire Booking Form.
1.4. The Building – means DAR AL ISLAM CENTRE, 61 ANSON ROAD, NW2 3UY
1.5. The Amount Due – means the amount excluding VAT that the Hirer is required
to pay to the Venue as set out on the Room Hire Booking Form.
1.6. The Period of Hire – means the period set out on the Room Hire Booking Form
- Maximum capacity
2.1. The Hirer will not exceed the maximum capacities for the Premises.
2.2. The maximum capacities are as follows: Main Hall:600, Small Hall: 200, Dewan Room: 50, Library/Seminar Room: 30.
2.3. The Hirer shall ensure that no person under 16 years of age is permitted to enter
- Use of Premises
3.1. The Hirer shall not use the Premises for any purpose other than that
described on the Room Hire Booking Form and shall not sub-hire or use or allow the
Premises to be used for:
Any political rallies or demonstrations.
For purposes which are illegal i.e. be they forbidden by law or unauthorised
by official or accepted rules.
For functions attended by people whose presence may cause civil unrest or
division within the community.
To an organisation or individual which has been banned by law.
Or to do anything or bring onto the Premises anything which may endanger
the same or render invalid any insurance policies in respect thereof.
3.2 The Venue reserves the right to exclude or eject from the Premises any person,
and to cancel any booking where it considers:
That such events may be contrary to the interest of the general public or
contrary to any law or act of Parliament. Any bookings will also be subject to
consideration from the police to ensure the safety of the community is
assessed against the request for a venue booking.
The users of the premises may do something that may cause or pose a risk
of loss, damage or significant expense to the Venue or harm the reputation of
The Hirer shall ensure that no equipment, goods or other materials are left on
the Premises overnight.
4.1. The Hirer shall be responsible for obtaining any licences and for completing any
returns that may be required by the Performing Rights Society, Phonographic
Performance Limited, The Copyright Licensing Agency Limited and all other similar
bodies in connection with the hiring and the Hirer shall indemnify the Venue against
the consequences of the Hirer’s failure to do so.
4.2. The Hirer shall not apply for a Temporary Event Notice without the written
permission of the Venue.
4.3. The Hirer shall ensure that they have all permits, consents, licences,
permissions, certificates, authorisations and approvals whether of a public or private
nature which shall be required by any authority or person in respect of the event.
This includes where required a licence issued by the Performing Rights Society and
any copyright permission.
- Health and Safety Compliance
5.1. The Hirer shall comply with all requests of the Venue’s Safety Adviser and must
supply any documents requested promptly. The hirer must read and familiarise themselves the venues Health and Safety booklet.
5.2. The Hirer shall be responsible for the health and safety aspects of the use of
the Premises during the Period of Hire. The Hirer must carry out a risk assessment
for each event. A copy of the risk assessment must be supplied to the Venue at least
28 days before the first date of the Period of Hire.
5.3. The Hirer shall ensure they are familiar with the:
- fire alarm points
- fire evacuation procedures, routes, refuge point and assembly point
- location of telephone
- location of first aid kit
- location of the accident reporting book
5.4. The Hirer shall
- ensure clear and unobstructed access and regress is maintained to all
emergency exits in the Premises
- ensure fire doors in the Premises are not be propped or left open at any time
- familiarise visitors with the position of fire alarm points, fire evacuation routes,
fire refuge points and the fire assembly point
- appoint fire wardens who are trained in emergency procedures
5.5. The Hirer is advised to carry out a practice evacuation of the Premises to
highlight any points for concern.
- Electrical Appliance Safety
6.1. The Hirer shall ensure that any electrical appliances intended to be used by the
by the Hirer at the Premises shall be PAT tested, and details submitted to the Venue
28 days prior to the booking.
7.1. The Hirer must not make any alterations to the Premises or any other part of the
Premises without the Venue’s prior written consent.
- Food and Drink
8.1. Where food or drink is to be supplied to the public the Hirer or caterer must hold
a Basic Food Hygiene Certificate. A copy of the certificate must be supplied to the
Venue at least 28 days before the first date of the Period of Hire.
8.2. The Hirer shall if preparing, serving or selling food observe all relevant food and
hygiene legislation and regulations.
8.3. If the Hirer wishes to use caterers on the Premises during the Period of Hire, the
Hirer must ensure that the caterers comply with all health and hygiene legislations
- General regulations
9.1. The Hirer must ensure that no goods which are illegal, counterfeit, dangerous or deemed to be of an offensive or inappropriate nature (as determined at absolute discretion of the Venue) are displayed or offered for sale on the Premises.
9.2. Any items deemed to be of an offensive or inappropriate nature by the Venue
shall be removed from display or sale immediately on the request of the Venue.
9.3. The hirer must ensure that a modest dress code is adhered to and that it is respectful of the Islamic faith.
9.4. Smoking and/or vaping is not permitted in the Building. The Hirer shall ensure
there is no smoking and/or vaping at the Premises.
10.1. The Hirer must not do or allow anyone attending their hiring to do anything on
the Premises which is or may become a nuisance to the Venue or other hirers or to
the occupiers of adjoining or neighbouring premises.
10.2. The Hirer shall be responsible for requiring any person causing such a
nuisance to leave the Premises and the Building.
11.1. The Hirer shall ensure that where an event involves activities aimed
predominantly at children, and/or the activity is positively supported by the school for
the attendance of children, they have appropriate child protection policies and
procedures in place.
- Charges, Confirmation and Cancellation
12.1. The booking will be confirmed on acceptance of the booking by the Venue
12.2. The Venue reserves the right to cancel any booking for any reason. Where a
booking is cancelled by the Venue, the Venue shall incur no liability to the Hirer
12.3. Where the booking in cancelled by the Hirer less than 28 days before the first
day of the event the Amount Due must be paid in full
- End of Hire
13.1. The Hirer shall ensure that the Premises are vacated at the end of the Period
13.2. The Hirer shall ensure the Premises and surrounding area are in a clean and tidy condition and all equipment, goods and other materials including rubbish are removed from the Building at the end of the Period of Hire.
13.3. Where the hire includes use of the kitchen the Hirer shall ensure all crockery,
utensil, the cooker and fridge are left in a clean and empty condition. A charge of
£100.00 shall be payable by the Hirer where the kitchen including any crockery,
utensil, the cooker and fridge have not been left in a clean condition.
13.4. Additional charges may apply where the Hirer fails to comply with clause 17.1
- Payment and Amount Due
14.1. The Hirer shall make a deposit payment of £100 prior to the date of the event. A full payment of the Amount Due within 14 days of the date of the invoice.
14.2. The details of the Amount Due are set out on the Room Hire Booking Form.
The Venue updates room hire charges from time to time.
14.3. There is a cost for hiring the halls. The rate may differ for private or public events and are subject to change.
15.1. During the period of the hire, the Hirer shall be responsible for all damages,
losses, claims and costs arising out of their use of the Premises and shall indemnify
the Venue from and against any expense liability loss claim or proceedings including
claims for personal injury to or the death of any person whatsoever arising out of the
course of or caused as a result of the hire except where due to the negligence of the
Venue or their respective servants or agents.
15.2. Dar Al Islam Centre, 61 Anson Road, NW2 3UY has a public liability insurance policy in force. Most hirers will be covered by this insurance and it will not be necessary for them to have their own public liability insurance. Some sports or other physical activities may not be covered. If a hirer is in doubt about whether they need their own separate insurance cover they should contact Dar Al Islam Centre, 61 Anson Road, NW2 3UY.
- Data Protection
16.1. Personal data supplied on the Room Hire Booking Form will be held and will be
used in accordance with the Data Protection Act 1998 for statistical analysis,
management, planning and in the provision of services by the Venue and its
- Care of Premises and Equipment
17.1. The Hirer shall ensure no damage is caused or permitted to be caused to the
Premises or any equipment or fittings during the Period of Hire.
17.2. The Hirer shall be responsible for any damage caused or permitted to be
caused to the Premises or any equipment or fittings during the Period of Hire.
- Loss or damage
18.1. The Venue shall not be liable for any death injury loss or damage however so
caused to the Hirer, persons using the Premises and/or to their property except for
death or personal injury or damage to property caused by negligence on the part of
the Venue or its employees or agents; or any matter in respect of which it would be
unlawful for the Venue to exclude or restrict liability.
19.1. No advertising shall be displayed at the Building without the written permission
of the Venue.
19.2. Any artwork or other advertising for the event must be approved by the Venue.
19.3 A charge of £100 shall apply where the Hirer fails to comply with clauses 19.1
- General Terms
20.1. The Venue may from time to time amend or add to the Terms and Conditions
of Hire in writing.
20.2. The Hirer shall ensure that their event/hire complies with all relevant legislation
20.3. The Hirer shall engage with the Venue’s Safety Advisory Group when
20.4. If any provision of this Agreement is held invalid or unenforceable by a court of
competent jurisdiction, the remaining provisions of this Agreement shall remain in
force and effect, and such invalid or unenforceable provisions or portion thereof shall
be deemed omitted.
20.5. No term of this agreement shall be enforceable under the Contracts (Rights of
Third Parties) Act 1999 by a person who is not a party to this agreement, but this
does not affect any right or remedy of a third party which exists or is available apart
from under that Act.
20.6. This Agreement will be governed by and interpreted in accordance with the
laws of England and the English courts shall have exclusive jurisdiction with respect
to any dispute arising under this Agreement.
END of Contract.